West Florida Public Libraries / Visit / Meeting and Study Rooms

Meeting & Study Rooms

Conference Room Pensacola

Pensacola Library

239 N. Spring St.
Pensacola, FL 32502
850-436-5043

Show Room Information

Pensacola Library

meetingroom_main@mywfpl.com

Meeting Room

Capacity

Meeting Room A

284

Meeting Room B

196

Meeting Room C

87

Conference Room

20

 
Meeting Room Genealogy

Genealogy Branch Library

5740 N. Ninth Avenue
Pensacola, FL 32504
850-494-7373

Show Room Information

Genealogy Branch Library

genealogy@mywfpl.com

Meeting Room

Capacity

Meeting Room

50

 
Meeting Room Molino

Molino Community Center

6450 Highway 95A-N
Molino, FL 32577
850-587-5011

Show Room Information

Molino Community Center

Not booked through West Florida Public Libraries

Contact the Molino Mid-County Historical Society here

Meeting Room

Capacity

Rate

Hours

Auditorium

312

$125

6 hours, $50 for each additional two hours

Auditorium & Stage

352

$165

6 hours, $50 for each additional two hours

Stage Only

40

$40

6 hours

Room #124

44

$50

6 hours, $15 for each additional hour

Room #123

32

$30

6 hours, $15 for each additional hour

Meeting Room Southwest

Southwest Branch Library

12248 Gulf Beach Highway
Pensacola, FL 32507
850-453-7780

Show Room Information

Southwest Branch Library

Meetingroom_sw@mywfpl.com

Meeting Room

Capacity

Meeting Room

50

 
Meeting Room Tryon

Tryon Branch Library

1200 Langley Ave.
Pensacola, FL 32504
850-471-6980

Show Room Information

Tryon Branch Library

meetingroom_tryon@mywfpl.com

Meeting Room

Capacity

Meeting Room A

134

Meeting Room B

60

 
Westside Meeting Room

Theophalis May Resource Center

1301 W. Gregory St.
Pensacola, FL 32501
850-436-5195

Show Room Information

Theophalis May Resource Center

Not booked through West Florida Public Libraries

Inquiries for meeting room use or gymnasium use at the Theophalis May Resource Center may be directed to Justin Pierce at jpierce@cityofpensacola.com.

West Florida Public Libraries offer meeting rooms at several of its locations for use by community groups when library activities are not occupying the rooms. Any group may use the meeting rooms for lawful non-commercial purposes

Click HERE to view our meeting room policy.

Click HERE for the Meeting Room Reservation Application Form

Frequently Asked Questions

How do I book a meeting room?

There are three ways that a meeting room can be reserved. You can fill out the online form available on our website here, pick up a paper application available at the Pensacola, Tryon, Genealogy or Southwest library locations, or call the library at which you would like to reserve a meeting room

How far in advance can I book a meeting room; can I book in advance for my monthly club meetings?

You may book a room up to six months in advance, and you many have up to six reservations at a time

Is there a charge to use the meeting rooms?

There is no charge for our meeting rooms at Pensacola, Genealogy, Southwest or Tryon locations, but you are required to have a library card, and damage to library equipment or property may result in a fee.

Can I charge admission to my meeting?

You may not charge admission. The rooms are not-for-profit only. However, you may charge for supplies or instructional items.

Can I have food, drink or alcohol in the meeting room?

Light refreshments may be served; hotplates and chaffing dishes are not permitted, and kitchens are not available at most locations. Alcohol is not permitted. Patrons are responsible for cleaning up after the meeting.

Can I have a baby shower, family reunion, Tupperware party, etc. at the library?

No. Library meeting rooms are only for meetings, seminars, training sessions, etc. Parties and commercial events are not allowed.

Can I display a PowerPoint presentation or play a DVD/VHS?

Yes, but you must provide your own laptop/additional equipment. We do provide standard HDMI or VGA connection cords for PC products at some locations, but not for Apple products. Please verify beforehand that equipment is available and your equipment is compatible with ours. Meeting room features and equipment vary from branch to branch. 

Do the meeting rooms have microphones?

Not all meeting room locations have microphones. Please verify with the library branch if a microphone is needed.

Who sets up/breaks down the meeting rooms?

The patron is responsible for both set up and breakdown of the meeting room spaces. Please take this into account when making your reservation.

Can I get into the library before it opens to set up my meeting, or stay after hours?

No, access to the meeting rooms is permitted during library hours only.

Can I decorate the meeting room?

Yes, but the decorations must be free-standing, meaning that nothing can be attached to the walls, doors, windows, etc.